Child in Need Plans and Reviews

Child in Need Meetings will follow a Single Assessment where the assessment has concluded that a package of family support is required to meet the child's needs under Section 17 of the Children Act 1989.

The Meeting provides an opportunity for a child and their parents/carers, together with key agencies, to identify and agree the package of services required and to develop the Child in Need Plan.

Child in Need Meeting, where possible, should be attended by the child (depending on age and understanding), parents/carers and those agencies whose potential/actual contribution is recommended as an outcome of an assessment.

The allocated social worker should discuss potential attendees for the Child in Need Meeting with the child and the parents/carers prior to arrangements being made for the meeting.

It will be important that an appropriate venue suitable for the child and their family is used for the meeting. Consideration must be given to transport, timing and any child care issues. Where a child is attending a meeting and is of school age the meeting should be held outside of school time, wherever possible.

The first Child in Need Meeting will usually be chaired by the allocated social worker.

The social worker is responsible for convening the meeting and arranging invites.

A note of the meeting will be taken by the Chair. This record will be copied to those involved, including the child and parent/s, who will need to sign their agreement. A copy will also be sent to the child's GP.

A Child in Need Plan will be developed in a Child in Need Meeting.

Most Child in Need Plans will envisage that Children's Services intervention will end within twelve months. However, some children and families may require longer term support, for example children with disabilities.

The Child in Need Plan must identify the Lead Professional, any resources or services that will be needed to achieve the planned outcomes within the agreed timescales and who is responsible for which action and the time-scale involved.

In particular, the Child in Need Plan should be SMART and:

• Identify developmental needs of the child, and any services required;
• Include specific, achievable, child-focused outcomes intended to promote and safeguard the welfare of the child;
• Include realistic strategies and specific actions to achieve the planned outcomes;
• Include a contingency plan to be followed if circumstances change significantly and require prompt action;
• Include timescales that are realistic and achievable;
• Identify the Lead Professional and their responsibilities, including frequency of visits to the child;
• Clearly identify the roles and responsibilities of other professionals and family members, including the nature and frequency of contact by professionals with children and family members;
• Identify when the CIN plan will be reviewed.

The Chair of the Child in Need Meeting is responsible for the distribution of the Child in Need Plan. A copy of the Child in Need Plan should be provided to the parents, child (if old enough) and the agencies or other professionals involved in the provision of services under the Plan.

The Lead Professional will be responsible for implementing the plan including making referrals to appropriate agencies for services as agreed in the plan.

Any changes to the plan must be made in consultation with the parents and the child (where appropriate) and key professionals from other agencies.

Reviews will be conducted at intervals agreed with the Lead Professional's line manager, which will be at least every six weeks, unless there are exceptional circumstances when timescales can be longer. For example in the case of disabled children whose circumstances remain consistent and the services provided do not require such a regular review.

If there are significant changes in the family circumstances, an early review should take place.

Any child protection or safeguarding issues which arise during the course of a Child in Need Plan must be responded to in line with West Yorkshire Consortium Safeguarding and Child Protection Procedures.

The Review will usually be completed by the Lead Professional, who should invite or seek the views of the child, parents and any service providers.

The Review will take place within a CIN meeting, unless the manager agrees otherwise. The Lead Professional or line manager will usually chair the meeting. If the case is not allocated, the manager of the responsible team must arrange for it to be undertaken on their behalf.

The purpose of the Review is to ensure that the services provided are contributing to the achievement of the objectives within the time-scales set.

All decisions made should be recorded on the child's electronic record, together with reasons, and dated.

A copy of the record should be sent to the child (if old enough), parent and all other participants in the Review process.

The outcome of a Review will be:

1. That the child is no longer a Child in Need requiring Children's Social Care Service intervention, which will result in a recommendation to the team manager that the case be closed although the child may continue to receive services from a single agency or under a multi-agency plan not involving Children's Social Care;
2. That the child continues to be a Child in Need requiring the same level of services, resulting in the continuing provision of services and minor amendment, as necessary, of the Child in Need Plan;
3. That the child appears to be at risk of Significant Harm, resulting in the need for a Strategy Discussion/Meeting and possible Section 47 Enquiry.

Where the outcome of the Review is an amendment to the Child in Need Plan, the Lead Professional should circulate a copy of the amended Plan to the child, parents, and other agencies/professionals involved in providing the services set out in the amended Plan, including any new services to be provided.

In all cases, where a child subject to a Child In Need Plan moves to a different Local Authority area, the allocated Children and Young People Service worker must contact the Children's Social Care Department of that local authority (where this is known) and inform them that the family have moved into their area, providing information relating to our involvement and to any concerns held. Once in possession of the information from Wakefield, further actions will be at the discretion of the new Local Authority.

This section deals with children who are subject to Children in Need Plans and who move to another local authority. The principles apply to local authorities in the circumstances of both transferring out and receiving in Children in Need.

In a number of situations, a move by children and their families to another local authority offers a positive option. However, where children and their families may have moved on more than one occasion in a short space of time, or at short notice, any assessment should consider whether the child is subject to trafficking or modern slavery.

• When a Child in Need moves from one local authority area to another, the Children Act 1989 is clear that the responsibility for safeguarding and promoting the welfare of the child lies with the local authority where the child is to be found;
• Given the child has already been identified as having particular needs or is vulnerable in some way, an assessment should be undertaken to consider whether the child is still in need of services in that area;
• Given the circumstances, and in line with the above, a timely response should be made with regard to levels of assessed risk in line with receiving referrals from other local authorities;
• The parent/carer should be made aware of their responsibility to ensure the child receives appropriate education and health support in the area they plan to move to, together with any other specialist service required for the child;
• The social worker should assist and promote the family accessing relevant and appropriate services with regard to meeting the child's needs. Any deficits in services to meet specific needs by the receiving local authority should be noted;
• The local authority Children's Social Care Services where the child and family are moving to should be formally notified and all relevant information should be shared:
  • Single Assessment;
  • Child in Need Plan;
  • Minutes of latest Child in Need Review;
  • A summary / case report.
• Parent / carer's permission should be sought to share this information with the receiving local authority in line with Information Sharing Advice for Safeguarding Practitioners.

However, the Data Protection Act should never be a barrier to 'sharing information where the failure to do so would result in a child or vulnerable adult being placed at risk of harm' or indeed on those occasions where seeking consent might increase the risk of harm.

Otherwise, the social worker or team manager, should consider seeking advice from their Caldicott Guardian or their Legal Services;

• The social worker should ensure that other agencies involved in the Child in Need Plan are made aware and prepared to ensure that their relevant information is shared as soon as possible with their respective counterparts in the area the family have moved to, (for example school and GP records, etc.);
• The social workers and team managers of the respective authorities should ensure there is clear and good communication during any transition and any risks are clearly communicated and understood.

Where possible, the social worker should seek to meet their counterpart and where geography allows, to consider a joint visit and attendance at the Child in Need Meeting, so that the issues can be fully shared. The process should reflect the family's needs and any associated risks;

• Where there is dispute about case responsibility; delay in the receiving local authority accepting responsibility of the case, or a dispute about Children in Need thresholds, the team manager should promptly notify the Service Manager who should make a decision regarding next steps, including, where necessary, to take legal advice;
• The family should be kept informed of any respective responsibilities during a transition stage and when the receiving local authority, (where the family reside), take full responsibilities;
• Receiving local authorities should seek to convene a Child in Need Meeting within 20 working days to complete an assessment where an ongoing child in need plan is required. This should include all relevant agencies and, where possible, the social worker and other specialist staff where the child and family have moved from;
• All actions, decisions and arrangements should be fully recorded on the child's case record during this process. This should include management decisions, which should identify the rationale for any decisions made, especially where specific services cannot be provided and/or it is considered the child is no longer a Child in Need.